Your planned traffic management event may require you give notice of the works or event and consult with the community and other agencies or authorities. This will be determined upon application assessment. You may be required to consult or inform the police, other emergency services, bus operators, residents and businesses. You may be asked for evidence of this consultation and notification prior to works commencing. A written description of the public consultation process and copies of letter drops can be used as evidence. To assist, we have created an engagement letter template.
Letter drops are a common method of notifying affected residents and businesses. The distribution area will vary according to the activity and geography of the local area. When drafting a community notification, please ensure the notification is written in plain English. Letter drops should include:
- the correct company logo
- the location of traffic management or the event
- a map or diagram of the proposed changes
- the expected hours and dates of the activities
- details of any road closures
- the nature of the activities
- site contact details
Engagement letter template
If your Temporary Traffic Management Application is for a public assembly event (including a procession), we recommend that you complete a NSW Police Notice of Intention to Hold a Public Assembly Schedule 1 Form and submit it to NSW Police. Your local police command can provide further information if required.