Tenders, expressions of interest and grants

Open tenders

View current tenders

To download tender documents, you'll need to register with Tenderlink. Registration is free.

Tenders will be called when it is anticipated that expenditure will be greater than $250,000 (including GST) over the life of the contract.

More about the tender process

Submitting your tender

When submitting a tender of Council there are some important points to remember:

  • Read through the tender schedule instructions carefully.
  • Give yourself plenty of time to submit. We suggest uploading your submission several hours before the 2pm deadline.
  • Ask questions – contact us on 4921 0333 or email your questions to tenders@lakemac.nsw.gov.au.
  • Contact Tenderlink on 1800 233 533 if you need assistance uploading your submission.

Doing business with Council

We are committed to undertake procurement activities in a fair and ethical manner, and to ensure that the best value for money is obtained. All our procurement activities are conducted in accordance with our Procurement Policy and Business Ethics Policy.

Methods of procurement

We are required to conduct procurement activities according to the following thresholds:

  • Under $10,000: verbal or written quotation(s) if appropriate
  • $10,000 - $50,000: a minimum of two written quotations
  • $50,000 - $250,000: a minimum of three written quotations or public quotation process, dependent on complexity
  • More than $250,000: formal tender process

We utilise a number of procurement tools to promote public tenders, such as VendorPanel, Tenderlink and aggregators. If you are interested in doing business with Council, we encourage you to register with the above online tools to learn more about upcoming procurement activities.

Working with Council

We generally need our suppliers to meet the following requirements:

  • $20 million Public Liability Insurance
  • Workers Compensation Insurance for all employees
  • other insurances where appropriate
  • documented Work Health and Safety management system

You can browse our current property and purchasing contracts via our Contracts Register.


Expressions of interest

EOI Living Smart Festival interactive art installation

Expressions of interest are open for design proposals of temporary art installations to be included in the 2021 Living Smart Festival. The festival will run from Friday 17 - Sunday 19 September.

Two commissions, each with a budget of $4,000 + GST, are available for artists working with found objects and recycled materials. The materials are to be used to create large site-specific art installations that audiences are able to engage with during the following festival events:

  1. Feast for the Senses Friday 17 September 6-9pm
    Engaging interactive element including illumination and sound.
  2. Living Smart Festival Saturday 18 September 9am-2pm
    Interactive element that allows visitors to engage with art practice using recycled materials.
  3. Live at the Point Sunday 19 September 11am-4pm
    Interactive element that allows visitors to engage with art practice using recycled materials. Sound engagement would be preferred.

Submissions close 4pm Friday 6 August.

Apply now

EOI Fernleigh Awabakal Shared Track public art project

Expressions of interest are open for Aboriginal and Torres Strait Islander artists and artist groups to create a series of public artworks to be installed along the Fernleigh Awabakal Shared Track (FAST).

The shared pathway will take in culturally and historically significant parts of Belmont, including Belmont Lagoon, and a series of public artworks along the route will express connection to Country and the cultural significance of the area.

Nine separate artwork commissions are available. EOIs are welcome from emerging and established Aboriginal and Torres Strait Islander artists and artist groups nationwide. Artists from Awabakal Country are strongly encouraged to apply.

Submissions close midnight Wednesday 18 August.

Information sessions are available during the EOI process, register your attendance at culturalprojects@lakemac.nsw.gov.au. Please get in touch if you are unable to make the sessions listed and would like to make an alternative time to discuss the opportunity either in person, via telephone or online.

  • Tuesday 13 July 5.30-6.30pm, online
  • Wednesday 14 July 5-6pm, in person, Council Administration Building, Speers Point
  • Thursday 22 July 9-10am, online

Apply now

EOI MAP contractors

We require event, theatre, audio visual and art installation technical production professionals to carry out
tasks related to exhibition installations, invigilation, bump in, rehearsals, performances, events, bump out, maintenance activities and customer service at our Multi Arts Pavilion currently being built.

This Expression of Interest is open to theatre and event preparation, set up, performance/event running and basic equipment maintenance, audio visual and art installation contractors. We may appoint a single contractor, or multiple contractors to deliver the service according to need and size of a production/event and/or task.

The term of the contract will be three years, with an option of a three-year extension based on availability
and performance. The work would be primarily required at the Multi Arts Place in Speers Point Park, events and festivals (as required) and the Museum of Art and Culture, Lake Macquarie.

Applications will require copies of the following to be emailed:

  • Contact details: name, contact number, email and street address
  • ABN and GST status
  • Current CV addressing the qualifications and experience criteria, including a short statement on your area(s) of specialisation (maximum of 3 pages)
  • Proof of licences and insurances (copies of certificates)
  • Work referees (minimum 2): names, positions, telephone and email contacts

Applications close 4pm Monday 30 August. Terms and conditions apply(PDF, 462KB)

Submit documents

Grants and funding assistance

We provide a range of financial assistance programs to support community groups and organisations that add social, economic or environmental benefits to our City.

  View current grants