Tenders, expressions of interest and grants

Open tenders

View current tenders

To download tender documents, you'll need to register with Tenderlink. Registration is free.

Tenders will be called when it is anticipated that expenditure will be greater than $250,000 (including GST) over the life of the contract.

More about the tender process

Submitting your tender

When submitting a tender of Council there are some important points to remember:

  • Read through the tender schedule instructions carefully.
  • Give yourself plenty of time to submit. We suggest uploading your submission several hours before the 2pm deadline.
  • Ask questions – contact us on 4921 0333 or email your questions to tenders@lakemac.nsw.gov.au.
  • Contact Tenderlink on 1800 233 533 if you need assistance uploading your submission.

Doing business with Council

We are committed to undertake procurement activities in a fair and ethical manner, and to ensure that the best value for money is obtained. All our procurement activities are conducted in accordance with our Procurement Policy and Business Ethics Policy.

Methods of procurement

We are required to conduct procurement activities according to the following thresholds:

  • Under $10,000: verbal or written quotation(s) if appropriate
  • $10,000 - $50,000: a minimum of two written quotations
  • $50,000 - $250,000: a minimum of three written quotations or public quotation process, dependent on complexity
  • More than $250,000: formal tender process

We utilise a number of procurement tools to promote public tenders, such as VendorPanel, Tenderlink and aggregators. If you are interested in doing business with Council, we encourage you to register with the above online tools to learn more about upcoming procurement activities.

Working with Council

We generally need our suppliers to meet the following requirements:

  • $20 million Public Liability Insurance
  • Workers Compensation Insurance for all employees
  • other insurances where appropriate
  • documented Work Health and Safety management system

You can browse our current property and purchasing contracts via our Contracts Register.

 

Expressions of interest

EOI to relocate and reuse Windale Community Hall

Does your organisation need a new building?

Council has an exciting opportunity for an organisation with community benefit, or a private group to relocate the existing Windale Community Hall located at 12 Lake Street, Windale.

Council may enter a cost-sharing arrangement up to the value of $20,000 for a not-for-profit or for-purpose organisation who is able to demonstrate social and community benefit. Council is also interested to hear from private entities or residents who may be able to relocate the facility however a cost sharing arrangement will not be entered into for these applicants.

The relocation and reuse of the existing Windale Community Hall is a strategic project for Council, which aims to reduce costs and support Council’s sustainability principles. The opportunity is an ideal way for a useful facility to continue to provide a service for the community.

If you're interested in exploring this opportunity further, we encourage you to download the information package(PDF, 815KB) (which includes building details, external and internal photos), a structural condition report(PDF, 9MB) and hazardous building material report(PDF, 2MB). Then tell us a bit more about your proposal for building reuse in our online EOI form.

Council is offering to enter into a cost-sharing arrangement up to the value of $20,000 for applications from a not for profit organisation. Council will provide the building at no-cost for the successful applicant. In return, the applicant that receives the building will be responsible for all subsequent actions and costs in relation to transport, building approvals and risk.

We would like the transaction of building relocation to be completed by Tuesday 31 August to align with Council’s demolition and rebuild timeframe.

Council reserves the right not to proceed with this Expression of Interest of the project as a whole.

Council’s preference is to provide the building to a not-for-profit or for-purpose organisation that presents a reuse proposal that aligns with Councils values.

Council is also willing to be flexible in negating terms of agreement with interested organisations and is able to put interested parties in contact with service providers that may be able to assist with the relocation.

Expressions of Interest can be submitted online. Applications close Monday 26 July 2021.

If you have any further questions or would like to organise an inspection, please contact Council via council@lakemac.nsw.gov.au

Supporting documentation

Building exterior

Windale Community Hall was built in 1928 and has been well cared for by the local community.

Windale-Community-Hall-1.jpg

Large hall space

The building features a large open hall, which is 161 square metres.

Internal-hall.jpg

Multi-purpose room

The building also features an 88.5 square metre multi-purpose room.

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Kitchen

The building also features a 23.5 square metre kitchen.

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Stage area

The building also features a stage, storeroom, office space, accessible toilet and shower.

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EOI Living Smart Festival interactive art installation

Expressions of interest are open for design proposals of temporary art installations to be included in the 2021 Living Smart Festival. The festival will run from Friday 17 - Sunday 19 September.

Two commissions, each with a budget of $4,000 + GST, are available for artists working with found objects and recycled materials. The materials are to be used to create large site-specific art installations that audiences are able to engage with during the following festival events:

  1. Feast for the Senses Friday 17 September 6-9pm
    Engaging interactive element including illumination and sound.
  2. Living Smart Festival Saturday 18 September 9am-2pm
    Interactive element that allows visitors to engage with art practice using recycled materials.
  3. Live at the Point Sunday 19 September 11am-4pm
    Interactive element that allows visitors to engage with art practice using recycled materials. Sound engagement would be preferred.

Submissions close 4pm Friday 6 August.

Apply now

EOI Fernleigh Awabakal Shared Track public art project

Expressions of interest are open for Aboriginal and Torres Strait Islander artists and artist groups to create a series of public artworks to be installed along the Fernleigh Awabakal Shared Track (FAST).

The shared pathway will take in culturally and historically significant parts of Belmont, including Belmont Lagoon, and a series of public artworks along the route will express connection to Country and the cultural significance of the area.

Nine separate artwork commissions are available. EOIs are welcome from emerging and established Aboriginal and Torres Strait Islander artists and artist groups nationwide. Artists from Awabakal Country are strongly encouraged to apply.

Submissions close midnight Wednesday 18 August.

Information sessions are available during the EOI process, register your attendance at culturalprojects@lakemac.nsw.gov.au. Please get in touch if you are unable to make the sessions listed and would like to make an alternative time to discuss the opportunity either in person, via telephone or online.

  • Tuesday 13 July 5.30-6.30pm, online
  • Wednesday 14 July 5-6pm, in person, Council Administration Building, Speers Point
  • Thursday 22 July 9-10am, online

Apply now

EOI MAP contractors

We require event, theatre, audio visual and art installation technical production professionals to carry out
tasks related to exhibition installations, invigilation, bump in, rehearsals, performances, events, bump out, maintenance activities and customer service at our Multi Arts Pavilion currently being built.

This Expression of Interest is open to theatre and event preparation, set up, performance/event running and basic equipment maintenance, audio visual and art installation contractors. We may appoint a single contractor, or multiple contractors to deliver the service according to need and size of a production/event and/or task.

The term of the contract will be three years, with an option of a three-year extension based on availability
and performance. The work would be primarily required at the Multi Arts Place in Speers Point Park, events and festivals (as required) and the Museum of Art and Culture, Lake Macquarie.

Applications will require copies of the following to be emailed:

  • Contact details: name, contact number, email and street address
  • ABN and GST status
  • Current CV addressing the qualifications and experience criteria, including a short statement on your area(s) of specialisation (maximum of 3 pages)
  • Proof of licences and insurances (copies of certificates)
  • Work referees (minimum 2): names, positions, telephone and email contacts

Applications close 4pm Monday 30 August. Terms and conditions apply(PDF, 462KB)

Submit documents

Grants and funding assistance

We provide a range of financial assistance programs to support community groups and organisations that add social, economic or environmental benefits to our City.

  View current grants