You will need to hold or be actively working towards at least a Certificate III level education and care qualification.
If you do not already hold an approved qualification, we will need you to supply evidence of your enrolment in an approved course, and successful completion of at least 1 unit / assessment prior to commencement.
You will need to supply ongoing evidence of course progress throughout your qualification.
Check your qualification is NQF approved
First Aid and CPR
You will need to hold a current First Aid and CPR qualification.
Your First Aid qualification must include training in the emergency management of asthma and anaphylaxis and must be current at all times.
The industry standard is that first aid qualifications should be renewed every 3 years, and refresher training in CPR undertaken annually, to remain valid.
Search the approved qualifications list
Working with Children Check
All adult residents must hold a Working With Children Check clearance.
Appropriate clearances form part of determining if a person is 'fit and proper' to be in the company of children.
Family Day Care Educators require a 'Paid Worker' check. Adult residents need a 'Volunteer' check. Both checks are the same, however there is a fee for the 'Paid Worker' check, and the 'Volunteer' check is free. WWCC clearances are valid for 5 years, and must be renewed before their expiry.
WWCC clearances are required for all residents, even if they may have no or limited contact with the children.
We may also ask for a WWCC clearance for any adult who visits or stays regularly, or who stays for 3 weeks or more.
Apply for your check
National Criminal History (Police) check
All adult residents must supply a National Criminal History (Police) check.
National Criminal History Checks are different from the WWCC. They each consider different offences.
Police checks must be no more than 6 months old.
You may obtain your Police Checks from any accredited body. Our National representative organisation - Family Day Care Australia provides National Police Checks with associated member benefits.
PRODA (Provider Digital Access)
PRODA is an online identity verification and authentication system. It is required to recognise you as an FDC Educator and identify who is providing care to children.
Please refer to the Child Care Task Card to register.
You will need accepted and valid Australian Government issued identity documents to complete registration.
Public Liability Insurance
It is a legal requirement that all FDC Educators maintain current adequate Public Liability insurance with a minimum cover of $10 million.
Your policy must address categories of public liability that may reasonably present a risk to the safety, health and wellbeing of children. At a minimum, policies must cover death of a child or adult, injury to a child or adult, or mistreatment of, or harm to, a child or adult (including abuse/molestation).
You may want to consider and explore options for
- Personal Accident Insurance for children
- Accidental Death cover
You may obtain coverage from any accredited insurer. Family Day Care Australia provide industry-recognised FDCA Insurance.
As a FDC Educator you have sole responsibility for children. It is essential that children are protected from potential harm or hazards at all times. Educators must be free from any medical condition, or reliance on medication, that may impair your ability to care for children.
We also need to establish that your own health or wellbeing will not knowingly be placed at risk in the Educator role.
You will need to consider the information in the 'Staying Healthy' resource as a minimum, and discuss this and the role with your Medical Practitioner and provide the 'Medical Information' form.
ABN, child care fees and GST
In NSW, Educators are typically self-employed and regarded as Sole Traders by the Australian Tax Office (ATO), and are required to have an Australian Business Number (ABN).
Educators are able to determine your own fees and charges. You must provide a copy of your 'Fees, charges and conditions' schedule to all parents and the office. This forms the basis of your care agreement with families and the service.
Child Care services are "GST free". This means that you do not charge GST on fee income you earn from providing care. You may however be able to claim a GST refund on expenses you incur in running your FDC business. There are also many items that you may be able to legitimately claim as a tax-deduction.
We strongly advise that you:
- establish an independent banking account for managing your FDC-related income and expenses
- conduct transactions electronically (so as to create a transparent record)
- seek independent financial advice from a registered/certified practicing Accountant for managing your financial and tax obligations, and deciding if to register for GST
Register for an ABN
Business, insurance and WHS considerations
As a self-employed business operator, you will be responsible for managing your own business matters, including tax, superannuation, and compliance with WHS.
Your house and car insurer needs to be notified that you are running a small business, so that they may endorse your policy appropriately.
You may want to consider options for Business continuity and/or Income Protection insurances.
We strongly advise that you seek independent and financial professional advice on all aspects of operating your small business, including seeing a registered Accountant as a minimum.
Small business advice and support